Bill rental charges from the ledger

What the billing report does

Open Inventory, then Billing, for a report of what each customer site owes over a date range. For every billable item at every customer site, it works out how many units sat there, for how long, at the item's rate, and adds it up. It is a report to bill from, not an invoice, and it is admin only.

Set the rate on the item

Charges come from the item. Under Items, mark an item billable, set its rate, and choose how it is charged: per day, week, month, or per unit. An item with no rate does not appear on the report.

Partial pickups take care of themselves

Because the charge is worked out from the moves, a partial pickup needs no special handling. Pick up half a load and the quantity on that site simply drops for the rest of the period, and the total comes out right on its own. Stock delivered before the period that is still on site is billed for its time inside the period.

Reading the report

Pick a From and a To date and run it. Charges are grouped by customer site, with a line per item showing the rate and the amount, a subtotal per site, and a grand total for the period.